Privacy Policy

Advanced Event Systems Privacy Policy

Advanced Event Systems, LLC. d/b/a Advanced Event Systems (“Advanced Event Systems”) respects the privacy of its customers and the visitors and users of its websites. These guidelines (“Privacy Statement”) are intended to inform you of our policies and practices regarding the collection, use and disclosure of any personal information we obtain about you based upon your use of our website, products or services. "Personal Information" is information about you that is personally identifiable to you such as your name, address, e-mail address, phone number, and other non-public information that is associated with the foregoing. We pay close attention to how Personal Information is used and shared, and we use Personal Information sensibly. We will not sell your Personal Information to any third party.

Keeping your personal information secure

Advanced Event Systems takes seriously the trust you place in us. To prevent unauthorized access or disclosure, to maintain data accuracy, and to ensure the appropriate use of the information, Advanced Event Systems utilizes appropriate physical, technical and administrative procedures to safeguard the information we collect.

When collecting or transferring sensitive information such as credit card information we use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use, or disclosure. The personal information you provide us is stored on computer systems located in controlled facilities which have limited access. When we transmit highly confidential information (such as credit card number or password) over the internet, we protect it through the use of encryption, such as the Secure Socket Layer (SSL) protocol.

Credit card numbers are used only for processing payments and are not used for other purposes. As part of real-time payment processing, Advanced Event Systems subscribes to a fraud management service. This service gives you and Advanced Event Systems an extra level of security to guard against credit card fraud and to protect your financial data.

User Content

By visiting our website or using our products or services, you agree to the terms of this Privacy statement. You expressly consent to the processing of your Personal Information according to this Privacy Statement. Personal Information may be processed by Advanced Event Systems or Advanced Event System’s trusted vendors or other third parties in the country where it was collected as well as other countries (including the United States) where laws regarding processing of Personal Information may be less stringent.

Collection of Personal Information

The Personal Information we gather from you helps us learn about our current and potential customers. We use this information to better tailor the products and services we offer, and to contact you from time to time with information about our or a third party’s products and services.

Personal Information You Provide to Us

We collect Personal Information that you submit to us voluntarily. The Personal Information we collect includes, but is not limited to the following: name, mailing address, Web address, telephone number, e-mail address, any information contained in an e-mail or other communication you send to us or information you give to us in any other way.

Personal Information Collected via Technology

As you navigate our website, certain passive information may also be collected, including your Internet Protocol address, browser type, and operating system. We also use cookies and navigational data like Uniform Resource Locators (URLs) to gather information regarding the date and time of your visit and the solutions and information for which you searched and viewed. This type of information is collected to make our solutions and services more useful to you.

Collection of Company or Organization Information

In addition, we may ask you for or collect information about your company or organization. Any information about your company or organization that is publicly accessible (such as information found on your website or through search engines and business information database services) shall not be considered Personal Information and our use of that information shall not be restricted in any way.

Event Management and Hotel Management Information

If you use our products or services to create or manage your event, the information on that event page not is considered Personal Information and our use of that information shall not be restricted in any way. For example, in order to drive traffic to your website and to make your website easier to find, we may need to disclose keywords about your business, your business name, a general or specific description about your business, information about your location, or information about your products and services to third-party providers and the general public. Additionally, unless otherwise restricted in a fully executed Business Agreement between you and us, we reserve the right to publish the website, marketing campaign and/or a description of the products and services we are providing to you in our event lists.

Use of Information

In general, Personal Information you submit to us is used either to fulfill services and products you order, respond to requests that you make, process transactions, facilitate your request for a quote or to aid us in serving you better. We will not share your Personal Information with other businesses unless necessary for us to perform or fill the products and services you order from us or if the business is providing products or services to us. We may use your Personal Information to provide you with electronic newsletters or promotional e-mails as well as information and offers about our products and services, however, you may "opt-out" at any time by following the unsubscribe instructions provided in the e-mail or by replying with “unsubscribe” if no unsubscribe instructions are available.

Disclosure of Personal Information

We do not sell Personal Information to third parties. In order to build solutions for you, we may engage third parties to assist us and in connection with such assistance, we may provide them with Personal Information that is necessary for them to assist us. We also use third parties to maintain and store your Personal Information and to process any payment you make to us. Generally, these third parties are not permitted to use your Personal Information other than to provide the services requested by us. If our company or our assets are acquired by another company, that company will possess the Personal Information collected by us and it will assume the rights and obligations regarding your Personal Information as described in this Privacy Statement. We may disclose your Personal Information if we believe in good faith that such disclosure is necessary to (a) comply with relevant laws or to respond to subpoenas or warrants served on us; or (b) to protect and defend the rights or property of us or users of our websites or our customers' websites.

Your Choices Regarding Your Personal Information

Should you decide to stop receiving e-mail communications or newsletters from us, you will have the opportunity to "opt-out" by following the unsubscribe instructions provided in the e-mail or by replying with “unsubscribe” if no unsubscribe instructions are available. If at any time you wish to subscribe to any communications from us, you may do so by contacting us at info@advancedeventsystems.com. Despite your indicated e-mail preferences, we may send you e-mails regarding updates to legal notices applicable to the account you created with us. From time to time, we may contact you by telephone to offer you products or services which we believe may be valuable to you. Should you prefer not to receive such calls, please advise the representative who contacts you.

Regarding Minors

A portion of our web site is designed manage Junior Volleyball tournaments which consist of minors participating. Advanced Event Systems treats all data collected, especially those under the age of 18 years old - all data is protected under a unique username and password, Advanced Event Systems does not sell or distribute data.

Contact Us

Should you have any questions or concerns regarding this Privacy Statement please contact us as follows:

Advanced Event Systems
Attn: Customer Service
103 Angels Path
Webster, New York 14580

Privacy Statement Updates

This Privacy Statement is subject to occasional revision, and if we make any changes regarding the manner in which we use your Personal Information, we shall notify you by posting an updated Privacy Statement on this Web page. If you object to any such changes, you must cease using our website, products or services. Continued use of our website, products or services following notice of any such changes shall indicate your acknowledgment of such changes and agreement to be bound by the terms and conditions of such changes.

Choice of Law

If you choose to visit our website or use our products or services, any dispute over privacy is subject to this Privacy Statement as governed by the laws of the State of New York.